Privacy Policy

Last Updated: 2025/11/04

The NTU Student's Computing and Data Science Club ("us", "we", or "our") operates the PYPHub web application (the "Service"). This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data.

We use your data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this policy. This Privacy Policy is governed by the laws of Singapore, including the Personal Data Protection Act (PDPA).

Information Collection and Use

We collect several different types of information for various purposes to provide and improve our Service to you.

Types of Data Collected

Personal Data

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you ("Personal Data"). Personally identifiable information may include, but is not limited to:

  • Email address (NTU student email)
  • Display Name
  • Faculty
  • Major
  • User contributions (posts, comments, uploaded materials - subject to Terms of Service)

Usage Data

We may also collect information on how the Service is accessed and used ("Usage Data"). This Usage Data may include information such as your computer's Internet Protocol address (e.g., IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers, and other diagnostic data. This data is primarily used for service monitoring, security, and improvement.

Use of Data

The SCDS Club uses the collected data for various purposes:

  • To provide and maintain our Service (e.g., authenticate users, display relevant content)
  • To manage your account and your participation in the community
  • To allow you to participate in interactive features of our Service when you choose to do so
  • To monitor the usage of our Service for security and improvement purposes
  • To detect, prevent, and address technical issues or violations of our Terms of Service
  • To provide essential service-related communications (we will not use your email for non-essential marketing unless you opt-in)

Sharing and Disclosure of Data

We respect your privacy and limit the sharing of your Personal Data.

  • Service Providers: We may employ third-party companies and individuals to facilitate our Service ("Service Providers"), such as hosting providers (e.g., Vercel). These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
  • Legal Requirements: We may disclose your Personal Data in the good faith belief that such action is necessary to:
    • To comply with a legal obligation or university policy
    • To protect and defend the rights or property of the SCDS Club or NTU
    • To prevent or investigate possible wrongdoing in connection with the Service
    • To protect the personal safety of users of the Service or the public
    • To protect against legal liability
  • Aggregated Data: We may share aggregated, non-personally identifiable information publicly or with partners for analysis or service improvement, but this will not include your Personal Data.

We will not sell, rent, or trade your Personal Data to third parties for marketing purposes.

Data Security

The security of your data is important to us. We strive to use commercially acceptable means to protect your Personal Data, including appropriate technical and organizational measures. However, remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to protect your Personal Data, we cannot guarantee its absolute security.

You are responsible for keeping your account password confidential. Please do not share your password with anyone.

Data Retention

We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. Generally, this means we will retain your data as long as your account is active or as needed to provide you the Service. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

Usage Data is generally retained for a shorter period, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer periods.

Your Data Protection Rights

You have certain data protection rights. The SCDS Club aims to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data.

  • Access and Update: You can access and update some of your Personal Data directly within your account settings section.
  • Correction: You have the right to have your information rectified if that information is inaccurate or incomplete.
  • Erasure: You have the right to request the erasure of your Personal Data, subject to certain exceptions (e.g., legal obligations).
  • Withdraw Consent: You have the right to withdraw your consent at any time where the SCDS Club relied on your consent to process your personal information.

Please contact us using the details below to exercise these rights. We may ask you to verify your identity before responding to such requests.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, please contact the SCDS Club at:scds-club@e.ntu.edu.sg